Utah New Employer Information
Federal and State Tax Accounts
Federal Tax Accounts:
- Apply for an Employer Identification Number (EIN, aka, FEIN) with the IRS online.
- To read more about how to apply for an EIN, read our help article, “Your Step-by-step Guide on How to Apply for EIN.”
- You will be assigned a unique nine-digit number to identify your business for your federal taxes by the IRS. To learn more please read, “What Is an FEIN?”
State of Utah Tax Accounts:
- New employers in Utah need to register with the Utah Tax Commission for state income taxes (SIT).
- You can register online with Utah’s OneStop Business Registration System.
- Utah new employers will also need to obtain a state unemployment insurance (SUI) account through the Department of Workforce Services.
- You can register online with the UT Department of Workforce Services.
- New employers in Utah will receive a State Unemployment Tax Assessment (SUTA) rate after their online submission has been reviewed by the department. For more information, please visit the UT Department of Workforce Services.
- Employers in Utah will receive a new State Unemployment Tax Assessment (SUTA) rate after paying for one fiscal year (July 1- June 30), and then every year.
- To learn more about SUTA, please read our article, “What Is SUTA Tax?”
Setting Up Your New Employee:
- Fill out the required Form I-9 for employee work verification in the USA.
- This is a two-part form. The first section is filled out by the employee and the second part is to be filled out by the employer.
- You must retain each employee’s completed Form I-9 as long as the individual works for you. For more information, please read “What Should Be in an Employee File?”
- Employees need to fill out the federal Form W-4, Employee’s Withholding Certificate for federal income taxes (FIT) and Utah state income taxes (SIT).
- For more information read our help article, “Updates to the Income Tax Withholding Tables and What You Need to Know.”
- Utah follows the federal minimum wage of $7.25 per hour.
- By law you are required to post the federal minimum wage poster for your employees.
Once you have all the necessary information, you will be able to set up your payroll for your business.
You will want to keep all payroll records for at least three years. For more information please read our help article, “What Employers Should Know About Employee Payroll Records.”
This is not an all-inclusive list for new employers. Please check with government agencies for more requirements.
Let us know if you have any questions. We are here to help!